Advice

How To Forward E-mail

By Meg ⋅ October 30, 2007 ⋅  Print This Post ⋅ Post a comment

 Dear Friends,    

 You probably already know some of this like I did but there are some
 good tips in here that we all can use.

• HOW TO FORWARD E-MAIL -Worth the read!
  Please read thoroughly; yes, each and every word.

• Please follow these simple instructions each and every time you forward an e mail.

• Please forward these instructions to each and every name in your e mail address book
  If you are already doing ALL the below, please save the
   instructions for when you need to send them to someone.

       Words To Live By

       A friend who is a computer expert received the following directly
 from a system administrator for a corporate system.  It is an excellent
 message that ABSOLUTELY applies to ALL of us who send emails.  Please
 read the short letter below, even if you’re sure you already follow
 proper procedures.

      Do you really know how to forward emails?  50% of us do; 50% DO
 NOT.

Do you wonder why you get viruses or junk mail? Do you hate it?
Every time you forward an email there is information left over from the
people who got the message before you, namely their email addresses and
names.  As the messages get forwarded along, the list of addresses
builds, and builds, and builds, and all it takes is for some poor sap to
get a virus, and his or her computer can send that virus to every email
address that has come across his computer. Or, someone can take all of 
those addresses and sell them or send junk mail to them in the hopes
that you will go to the site and he will make five cents for each hit.
That’s right, all of that inconvenience over a nickel!  How do you stop
it?  Well, there are several easy steps.

     Try the following if you haven’t done it before:

       (1)   When you forward an email, DELETE all of the other addresses
 that appear in the body of the message (at the top).  That’s right,
 DELETE them.  Highlight them and delete them, backspace them, cut them,
 whatever it is you know how to do.  It only takes a second.   You MUST
 click the ‘Forward’ button first and then you will have full editing
 capabilities against the body and headers of the message.  If you don’t
 click on ‘Forward’ first, you won’t be able to edit the message at all.

       (2)   Whenever you send an email to more than one person, do NOT
 use the To: or Cc: fields for adding email addresses.  Always use the
 BCC: (blind carbon copy) field for listing the email addresses.  This is
 the way the people you send to will only see their own email address. 

  If you don’t see your BCC: option click on where it says To: and your
 address list will appear.  Highlight the address and choose BCC: and
 that’s it, it’s that easy.  When you send to BCC: your message will
 automatically say ‘Undisclosed Recipients in the ‘TO:’ field of the
 people who receive it.

       (3)  Remove any ‘FW:’ in the subject line.  You can re-name the
 subject if you wish or even fix spelling.

       (4)  ALWAYS hit your Forward button from the actual email you are
 reading.  Ever get those emails that you have to open 10 pages to read
 the one page with the information on it?  By Forwarding from the actual
 page you wish someone to view, you stop them from having to open many
 emails just to see what you sent. 

       (5)   Have you ever gotten an email that is a petition?  It states
 a position and asks you to add your name and address and to forward it
 to 10 or 15 people or your entire address book.  The email can be
 forwarded on and on and can collect thousands of names and email
 addresses.   A FACT: The completed petition is actually worth a couple
 of bucks to a professional spammer because of the wealth of valid names
 and email addresses contained therein.  DO NOT put your email address on
 any petition.  If you want to support the petition, send it as your own
 personal letter to the intended recipient.  Your position may carry more
 weight as a personal letter than a laundry list of names and email
 addresses on a petition.   ; (And don’t believe the ones that say that
 the email is being traced; It just ain’t so! )

       Some of the other emails to delete and not forward are:

     a. The one that says something like, ‘Send this email to 10 people
and you’ll see something great run across your screen.’  Or sometimes they’ll just 
tease you by saying ’something really cute will happen.’   ; IT AIN’T GONNA HAPPEN!!!!!   
(We are still seeing some of the same   emails that we waited on 10 years ago!) 
     b. I don’t let the bad luck ones scare me either, they get trashed.
     c. Before you forward an ‘Amber Alert’, or a ‘Virus Alert’, or
some of the other emails floating around nowadays, check them out before
you forward them.  Most of them are junk mail that’s been circling the
net for YEARS!  Just about everything you receive in an email that is in
question can be checked out at Snopes.  Just go to
www.snopes.com<http://www.snopes.com/>  .  It’s really easy to find out
if it’s real or not. If it’s not, please don’t pass it on.

So please, in the future, let’s stop the junk mail and the  viruses.

Finally, here’s an idea!!!  Let’s send this to everyone we know
(but strip my address off first, please).  This is something that SHOULD
be forwarded, so do it.
You can also highlight the entire piece as I did and hold down
control C and go to compose and place your cursor and hold down control z
V and the piece will be inserted in your email therefore not forwarding
any virus possibilities.

Good luck and Good emailing!!